Hi Creators,
We are excited to launch new asset privacy and permission features for audio and video assets to make collaborating with friends easier. You can now share your private audio and video assets with your creator friends so they can use the assets in their experiences. This is part of our effort to improve asset privacy and permissions, and next year, we will continue to release new functionality.
Note: This doesn’t impact any existing upload requirements and policies for audio and video.
Sharing with friends in the Asset Permissions Page
For private audio and video assets that you or your group own, you can now navigate to Creator Hub > Creations > Asset Details > Permissions. There, you can share the asset with one or more of your friends. To share an asset with a user, they must be on your Roblox friends list. Sharing an asset with a friend does not automatically insert the asset or grant access to their experiences. After you’ve shared the asset, your friend will need to insert it into their experience to grant that experience access to the asset.
If an asset has been shared with you, you can find it in Studio >Toolbox >“Inventory” >“My Audio” and “My Video”.
You can always revoke access to any of your shared assets. If you revoke access for one of your friends, they can no longer use that asset in any additional experience. However, all experiences where that asset has already been inserted will continue to have access to the asset. If you archive your audio or video asset, it will also remove access across the entire platform, including all experiences.
For group-owned assets, any member that has “Create and edit group experiences” permission in the group will be able to share the group’s assets with their friends.
Experience Permissions page
We are also adding a new Assets Permissions page under the experience’s details page in Creator Hub. You can view all the private audio and video assets that the experience has permissions. To preserve the privacy of recipients who have used that asset in their experiences, we are removing the list of experiences that have been granted access from the asset’s details page in Creator Hub.
Granting access during cross-publishing
Previously, when a user cross-publishes one experience to another, they were prompted to grant the receiving experience access to audio and video assets from the source experience. This did not include assets that are loaded through a script where the user had explicitly granted the source experience access through the asset details page in Creator Hub.
With this launch, the receiving experience will be automatically granted access to any audio and video assets that the source experience AND user have access to, without prompting the user. This includes assets loaded through scripts that the source experience already has access to. The user will still be prompted with an error message for assets they don’t have the permission to grant access to. Audio and video assets that are loaded through a script where the source experience does not already have access to are not included.
Known Issues
We are aware of the following issues and are actively working to fix them:
- If an audio or video asset is inside a model or package, permissions will not be automatically granted if the model is pasted into the experience or inserted from Toolbox. Users will need to grant permission on the individual asset.
- Inserting an audio or video asset into a model instance in explorer will grant the experience permissions, but the asset may not be playable in Studio. This is an issue where local cache may be preventing the asset from loading. As a workaround, you can confirm that the experience has permissions to the asset in Creator Hub, and clear the local cache.
- Cross–publishing to a new experience (experience that is created at the time of publishing) will not grant permissions to any assets. Users will need to create the experience first, and then cross-publish their source experience into the existing destination experience.
Resources
Documentation for asset privacy and permissions can be found on Creator Hub.
What’s Next?
This is just the beginning! Early in 2024, we will also enable sharing audio and video assets with your groups. Sharing with groups is more complex, so we launched sharing with friends as a first step and will follow up with this more advanced functionality next year.
In the future, we will also extend asset privacy and permission to other asset types, and we will make continual UX and quality-of-life improvements as well as overall improvements to asset management and organization on Roblox. This includes supporting bulk actions to enable you to manage the permissions of multiple assets at once. We’re also exploring various ways to enable public support of audio in a copyright compliant manner. Stay tuned!
We’d love to hear your feedback, so please share below. Thank you!
